Letting go of the Stress with Cozi

As you all know, I’ve been stressed lately.  I’ve felt like things are spinning completely out of control and that I just can’t get my arms around everything I need to do.  Too many things to do, too many things to get, not enough time.  AAAAAAGH!

Enter one of my local radio DJs.  One of our local radio stations runs a segment on Must Have apps for your smartphones, and on Friday, they talked about this thing called Cozi.  Some kind of family calendar software or something with shared calendars and whatnot.  Hmmmm….

So I downloaded it, and asked my Facebook friends for tips and hints, which landed me an awesome link to a blog post about it!  This is the kind of info I’m looking for!  A basic overview to give me an idea of how a family has made it work for them.  Fantastic!

So I started playing with it a little more seriously, and here’s what I discovered:

I really like Cozi because it works across multiple platforms.  My husband has an iPod touch and I’ve got an Android phone.  We both use Outlook at the office.  There’s not a lot of “talking” that goes on between these systems.  But after I downloaded Cozi onto  my phone and his iPod, I was able to connect both effortlessly.  We don’t have to worry about it being Apple/Android-specific.  It works cross-functionally.  Apparently you can also sync Outlook with Cozi, but I haven’t tried it.  I don’t want all of our daytime meetings showing up on the family calendar.

Because the thing lives on a 3rd party website (unlike our outlook calendars), we can access it anywhere we’ve got an internet connection.  If I make a doctor’s appointment for the Grasshopper at the office, I don’t have to wait till I’m home to put it on the home calendar. I can pop open the website from my browser and enter it right then and there.  It’s then ready to view on my husband’s iPod, internet browser, or whichever device he happens to use.

We can also keep personal stuff off of our office calendars. Our Outlook calendars are viewable company-wide.  The last thing people need to know is that I’ve got an Midwife appointment at 2 pm on Thursday.  Blocked time?  Fine.  Details?  Not fine.  Plus, it’s difficult for Mr. Grasshopper because, while he may need to know that something is going on at a certain time for carpool planning purposes (like a 6 pm La Leche League Meeting or a 3 pm Dentist appointment for me), he doesn’t need to have that time showing as blocked/busy on his work calendar.  This way, we can coordinate the carpool without blocking time or inviting embarrassing questions.

Sounds pretty good in theory, right?  How about in execution?  How does it work?

So far, it seems to be working well.

Our Calendar

We’re able to enter all of our family activities here so we can plan our carpool and schedule appointments without having to guess at what is going on with the other person.  We tag the family members involved to make it clear which appointment belongs to which person.  We’re also able to schedule reminders for events if we wish.  Since my phone receives text messages, I set a reminder for Cozi to text reminders straight to my phone.  Mr. Grasshopper doesn’t have texting on his phone, so it will email him.  Convenient!

cozi calendar


The things I’m really liking about Cozi, though, are the lists.

There are To Do lists and Shopping lists, and within those lists, you can separate out individual lists.

Our Shopping Lists

For example, I’m able to maintain both a grocery shopping list for Mr. Grasshopper to have when he goes to the store, and a separate list for things that we get at other places, like Target.  We’re even able to create custom lists so I can keep track of the little odds and ends that we still need to get before the baby is born.

cozi shopping list


Our To Do Lists

Just like the shopping lists, you can create your own custom lists.  In this case, I created a Baby-Related To Do list (of course).  You can tag the To Do lists for a specific family member or make it a shared list for all family members to see.  In this case, I tagged the Baby list as shared.  As you complete items, you just check them off.  Simple.  If you want to get fancy, you can group items by headers like I did here in the Baby-Related To Do list:



All of these screen shots are from the Cozi website that I’m accessing from my PC.  Unfortunately, I don’t think there is a way to take screenshots from my phone so I can’t show you what the Android app looks like.  I will tell you, though, that it’s pretty spiffy.

Accessing Everything

My phone lets me install widgets to my screens.  This is more than just a little icon.  Instead, I can see an updated version of my calendar right there on my screen!  I’ve got widgets showing the calendar, the baby shopping list, and the baby to do list.  All right there in front of me.  I can simply touch to start adding or making changes.  No need to let the app load. It’s running right there on top and updating live.

I also took the… ahem… liberty of installing the app onto Mr. Grasshopper’s iPod.  So he’s got it, too, although, I don’t think Apple lets you do widgets quite like Android does.

Has it Helped?

Mr. Grasshopper was a little concerned that this list-making was stressing me out.  Really, though, I’m finding the opposite to be the case.  I’m able to write things down as they pop into my head and then set them aside.  Part of my stress came from intense worry that I would forget something vital.  Trying to keep track of all of this coordination in my head was making me feel a little unhinged.  I feel like I’ve been given a dose of sanity.

There are more features than what I list here.  I can’t really see myself using the journal feature very much.  That’s what my blog is for.  I’m also not too sure about the photo collage thing.  I’ve got Picassa for that and it works just fine.  There does seem to be a whole lot more to this program than meets the eye, so I’m sure there is a lot more for me to explore.

How Can You Get It?

For those of you curious about Cozi, you can access the computer version from www.cozi.com.  We got our mobile device apps from the Android app marketplace and the Ipod app store just by going through our mobile devices.

Want to know the best part?

It’s Free!

Yeah, you read that right!  It’s free!  I’m all about free stuff!  There does appear to be an upgrade option that offers more advanced scheduling options, but for us, I think the free version is perfectly sufficient.

So talk to me!  Who out there uses this?  How do you use it?  What do you find the most useful about it?  Do you have any tips or tricks for new users like me?

9 thoughts on “Letting go of the Stress with Cozi

  1. My mom was always a list maker. I wasn’t, until recently. Lately, making lists helps me a lot, if it helps you, go for it! Having a calendar that I know is up to date, even when we’re super busy makes me feel better, because I can get a feel for our schedule, with just a glance.

    One other tip- do either of you use your phone as a gps? I put the address of places Im going (assuming I need a gps) in the location field of my calendar, then I can just click them, and open in google maps or whatever, instand navigation! Plus then Im not worrying about writing down addresses or phone numbers (also helpful if you get lost or something).

    Anyway, I know you were feeling overwhelmed, so Im glad this is helping. 🙂


  2. We love Cozi! My husband and I have been using it for about 6 months now. As for the Outlook Toolbar, it is actually quite nice (although it is not compatible with Outlook 2010 64bit). Anyway, when my hubby had Outlook 2007, he used the Outlook Toolbar. What it does is import all Cozi appointments onto the Outlook calendar and gives the user read/write access to Cozi appointments. All imported appointments are marked as “private” so no one else will be able to see what that appointment is, just that you are “busy”. (If I remember correctly this is an option that can be unselected during the set-up process, but don’t hold me to that. It has been a while since I set it up). But now since the sync won’t work for the hubby, he just uses the calendar’s URL in Outlook. So now he can see the family appointments in his work calendar, he just can’t edit them. Still helps him stay organized.

    I would also recommend downloading the Photo Collage Screen Saver. The screen saver pulls in the photos from your computer and also shows the day’s schedule. It is cool, but what I like most is the desktop shortcut that comes with this download. The shortcut pulls up Cozi in it’s own window. It is similar to your internet browser but without the URL, tabs, search bars, etc. It basically feels like its own application.


    1. I haven’t downloaded the Outlook toolbar yet Cassandra. Outlook doesn’t work on my home computer, and I’m not comfortable downloading it at work because of licensing and security issues. Thank you so much, though, for letting me know that Cozi appointments are marked as private in Outlook! That is very cool, and it was something I was really concerned about. I may give the sync option a try!


  3. Cassandra, the widget also enables you to pull up all the features, without needing to download the collage. I have mine in the upper right corner of my screen and it shows me the week at a glance. One click and I can instantly get to my full calendar, lists, etc. I love Cozi. I just finished putting in all of my schedules (three different schools, CCD and my son’s confirmation prep). I also love the shopping lists, I can put down what we need, then send DH a quick text asking him to go to the store on the way home. He pulls up the list from his phone and he’s good to go. And he can add things to the calendar while he’s at work, without having to call me and ask me to write it on the wall calendar we used to have.

    Instead of the wall calendar, I print out the next few months and hang them from a clip. Then at the beginning of each week I print out the week and hang it in the front. The kids can see instantly what they’ve got coming up and they can write in anything they need to add. As they get older, they can also add things they need to (my friend whose blog is linked above has daughters in college).


    1. Now I’m curious about the desktop widget Catherine! I’ll download it and play with it a bit. I’ve got it on my phone, which makes accessing everything so easy. I’m not sure if the desktop widget would add redundancy for me. But it’s fantastic to know that it is there!


  4. Help me, help me. I have been using Outlook for three or four years, but now that I have a new ipod touch generation 5, I want to use Cozi (I love the lists) I want to install the outlook toolbar, but I just can’t get it to install. I’m on windows 7 64 bit. Any suggestions? I’m mostly hunting for a solution to the fact that my notes from outlook won’t sync over to my little ipod and I have a lot of notes, and I need them.


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